9 Things That Make Organizing Your Wedding A Breeze

Posted November 16, 2020 by in Lifestyle

One of these days, life is going to return to normal again and we’ll want to do all the things we’ve been holding off. If you have been postponing your wedding day until after the pandemic has subsided, then you could use the time you have now to organize your wedding more efficiently.

You can tolerate chaos erupting at an employee award show, or a birthday party, but when it’s your wedding, no, you shouldn’t put up with any hiccups. They say that anything that can go wrong, will go wrong. However, that is a defeatist approach. Surely a day of pure joy, holy matrimony and unrivaled love is worth more than that!?

We believe it is, so we have constructed a list of things you should do to better organize your one truly special day.

Stick to a Date

When you have decided on a date, you should always try your best to stick to it. You are driving forward your wedding with a budget in mind and all your wedding-related decisions will take the lead from how much you have to spend. So when you go over your date or push it back, the chances of having to cut something out of your wedding grow very high. So sticking to your date will prevent you from having to rebook, reshuffle and or accept that some guests won’t be able to attend your wedding.

The scope of your costs will also increase, meaning you may have to take a shorter honeymoon and perhaps change your destination, etc. 

Get a Grip on Guests

The planning for guests is very complex. Firstly, you need to know what is the amount of people who can come to your wedding on your chosen date. Then you need to know how many people will need or want to sit together. Then, you need to have the on-the-day organization of directing people to their specific seating arrangement.

One way you can do this on the day is to buy some wedding place cards from MagnetStreet for the tables. Print the names of the guests on top of the cards and print the table number on the inside. The design can be personalized so if you have a particular wedding theme, the place cards will go with it smoothly.

You don’t need to have greeters or helpers to usher people to their seats at tables, they simply need to find their place card on the main table and then find their table according to what number is on the inside.

Obey the Weather

The last thing you should be doing is trying to play chicken with the weather. If it’s going to rain, it’s going to rain. You should have picked a month that is suited for your weather expectations. If you wanted to get married in the snow, then book in December through to March. If you were planning on a nice warm spring day on which to tie the knot but you realize just a couple of days out that grey storm clouds are forming, then what do you do?

We recommend that you at least plan to give yourself a 3-day window in which you can get married, so if the weather is awful on your chosen day, you can at least push it back two more days. This allows guests to know how long they will be staying in their hotels, should the worst happen.

Hire a Wedding Planner

Before we go any further with organizational tips, if you already feel overwhelmed and like your head is going to explode, we want you to know that we understand. That’s why it’s a good idea to start looking into hiring a wedding planner. Much like an event planner, these professionals know how to organize a wedding from the very first day of your engagement to the day of your wedding. 

Just tell them how you want to get married and let them figure out the rest. They will find the best catering options for the cuisine you have chosen. They’ll give you a list of all the best venues for the destination you have chosen, as well as the setting. They will handle the organizing of guests, the planning of your transportation, delivery of wedding dress, bridesmaid outfits, groomsman and just about anything you can think of.

All that is required from you is to have a list of demands ready and not be too coerced by the wedding planner who may be too focussed on doing a good job for their career, instead of doing what you want.

Decide on the Bar

The bar…It can be the bane of your wedding day or it can be a nice supplementary for those who love their drink. It’s not a big issue unless it’s going to be too ungenerous. We believe that you should stick to about 3 ranges of drinks, which most people love. 

  • Have a cocktail bar: Many female guests might want to have a spunky and delicious cocktail, with exotic flavors.
  • Whiskey and brandy: Most of the old-timers will love to have a shot of whiskey or brandy as part of their ‘thank you for coming’ acknowledgement. 
  • Beer and wine: Most people will just love to have a nice cold one. Nothing complicated.

There are other types of drinks like tropical fruit cocktails, spirits like vodka, gin, sake, as well as ciders and wines. But remember that you will have alcohol that can be ordered from your menu too, so don’t make your bar too complex.

Taste the Champagne!

This is one of those things that so many couples overlook yet if it turns out to be the wrong choice of champagne, it can literally ruin the night. Bad-tasting champagne will make people who come to your wedding, put up their noses in disgust. It will be one of those horrible memories that override most other happy memories of your wedding.

Picture 10 years after your wedding when guests think back to you walking down the aisle and listening to your emotional vows, but then they remember how awful the champagne was. Guests were taking little sips and trying not to swallow. Others were making faces about it. And lots of full glasses of champagne remained on the serving tables. You should be shaking your head like this is a bad nightmare!

So, make sure you personally taste the champagne that you will be serving to your guests.

Don’t Hold Out on Guests

If some guests say they cannot make it to your wedding, don’t push it back just for them. Why would you risk ruining your day, just because maybe 5-10% of the guests were unable to make it to your wedding. Maybe they couldn’t fly out, maybe they were in the hospital, maybe they just had other plans and they’d rather you push it back so they can go on that cruise they booked. No means no. You have to just move on without them and accept the fact that your invitation might be sent back to you, with a very politely worded rejection letter.

Rehearse, Rehearse, Rehearse!

For the love of Saint Mary, you need to rehearse your wedding! Lots of major events always hold rehearsals. The Queen’s Coronation was rehearsed several times until everyone was in sync. The Olympic opening and closing events are rehearsed several times before the host nation feels comfortable enough to do it for real, while cameras are rolling.

The bottom line is, there is no excuse for not rehearsing. You and your lover should rehearse together with all those important pieces like the reverend or bishop, bridesmaids and groomsmen, as well as those who are making toasts and or bringing the rings to the altar. Every little piece of the show has to be known off by heart so nobody trips over their lines or bumps into each other while walking down the church aisle.

Keep an Eye on the Budget 

Every couple wants the whole world to stop for their wedding day but the more you add, the more it will cost. So one of the ways to keep everything nice and orderly is to stick to your budget. No matter what happens, you should never go over it; unless it is absolutely unavoidable. One of the scenarios you can break this code for, maybe the waiting staff at the hotel you’re holding your party, go on strike a few days before your wedding day. Then you can hire new waiting staff to make it all fit into place and carry on with your plans. But, we highly recommend that you keep an eye on your budget and have the best self-discipline you can imagine. It will serve you well in the long-run.

Your wedding day is going to be hectic, it’s going to be busy and you will have nerves about it all falling to pieces. That’s natural and pretty much unavoidable. But if you plan correctly, organize everything well beforehand and stick to everything once you have decided, it should be smooth sailing from here on out.