Top Considerations When Event Planning

Posted December 21, 2020 by in Lifestyle

Planning an event can be an overwhelming experience. However, with careful planning and organization, you can deliver the best experience for all your guests. 

Take a look at some of the top considerations when planning the perfect event to ensure it all goes smoothly:

Start Early 

Nothing is more important in event planning than ensuring you’re totally prepared in advance. No matter whether your event is big or small, getting an early start will give you plenty of time to research, get the best deals, and ensure things go smoothly when the day comes. 

Be Flexible

As we know from the current pandemic situation, flexibility when it comes to events is vital. Unfortunately, things get in the way, or vendors let you down, so being flexible can help sort the situation quickly and without too much stress. 

Choose Reputable Suppliers

If you want the event to go ahead without too many issues, choosing suitable suppliers is a vital element. Recommended vendors that are known for reliability and excellent products and services is an ideal way to ensure you get the best results. 

Looking at their reviews on Yelp and Google is a good place start.

Add Unique Touches

Most occasions are made by the small touches and finer details. Whether you are organizing a corporate event or a family occasion, there is a selection of unique elements you could add to the experience. For example, you could buy butterflies to release from Cloverlawn Butterflies—a family owned customer-focused butterfly release business bringing happiness to customers in times of joy (weddings) & sadness (funerals & memorials).

Set Your Budget

The budget of your event will determine what type of event you can comfortably afford. There are many aspects to consider, such as food and drink, venue, activities, and entertainment. By setting a budget, you can also set out different cost areas and where you will be spending the money.

Events can become expensive very quickly, and if you don’t have a hold on the money aspect, the budget could run away with you. 

Cater to the Audience

While the occasion you’re planning may be personal to you, the main aspect to consider when planning it is who you are catering it to. For family affairs, it’s natural to keep everything with a personal touch, as this will speak directly to your family and friends. However, if you’re planning a commercial or corporate event, tailoring the theme and outcomes to the audience is essential to its success. 

Give Your Guests Time to Plan

There’s no point springing a last-minute event on your guests and hoping everyone will turn up. If the pandemic has taught us anything, planning well in advance is a good strategy. So, if you’re organizing an event in advance, then let your guests know the plans too.

Send invites or save the dates well before the actual occasion, so it gives people a chance to plan ahead. That way, it will ensure everyone can come without too many dropouts last minute. 

These are just a few ways that planning can help the success of your event. If you’re planning ahead for a 2021, be sure to add them to your checklist.

*Photos by Polina Tankilevitch